Self-audit of firearms

Section 18 Firearms Act (2015) details the conditions and limitations that firearm licences are subject to. Conditions include conducting an audit to provide information to the Registrar on the licensee’s practices with respect to the storage and safe keeping of the firearms in the licensee’s possession.

SAPOL is developing a replacement for the Firearms Control System (FCS), which is SAPOL’s register of who owns what firearms. In preparation for the new system, the Registrar is writing to licence holders to conduct a self-audit of firearms in the licensee’s possession and to provide a declaration that the standard of security in which those firearms are stored is compliant with the Firearms Act.

The self-audit will also verify holdings for integration with the Australian Firearms Information Network (AFIN).

Section 18 – Limitations and conditions of licences

(2) A firearms licence is subject to the following conditions:

(a) the licensee must, whenever required to do so by the Registrar, provide the Registrar with information relating to:

(i) any firearm registered in the licensee’s name or in his or her possession; or

(ii) the licensee’s use of such a firearm; or

(iii) a matter relevant to whether the licensee is a fit and proper person to hold a licence;

(b) the licensee must, in accordance with a written request of the Registrar, conduct an audit of the licensee’s practices with respect to the storage and safe keeping of the firearms in the licensee’s possession, and report to the Registrar the results of the audit, in the manner and within the time specified by the Registrar.

(c) the licensee must allow a police officer to inspect, at any reasonable time, the firearms in the licensee’s possession and the licensee’s facilities for the storage and safe keeping of the firearms.

If a licence holder refused to conduct a self-audit then the licence holder would be investigated for breaching a condition of their firearms licence. If the licence holder is found guilty of breaching a condition of their licence then action may be taken against the licence holder..

Section 19 - Breach of conditions by a licence holder

A licensee who fails to comply with a condition of the licence is guilty of an offence.

Maximum penalty:

(a) if the condition relates to a category C, D or H firearm or a prescribed firearm—$20 000 or imprisonment for 4 years;

(b) in any other case—$10 000 or imprisonment for 2 years.

All firearms licence holders who possess firearms will be required to conduct the self-audit. The notification process will be undertaken in stages.

You will need to conduct the self-audit when you receive written notification from Firearms Branch.

The self-audit form can be used on any current browser but the form works best on the following browsers:

• Microsoft Edge
• Google Chrome.

You only need a valid email address and password to set up a mySA Gov account and access the SAFR Customer Portal. Step-by-step instructions on account setup are provided in pages 3-9 of the User Guide, here.

Individual audits will depend on number of firearms an owner has registered to them. Modification of a record may require some effort especially if modification is required for one of Make/Model/Serial Number/Type as this will involve uploading of firearm images. Please allow up to 5 minutes each for record modification. In the event, the provided information does not require modification, this will simply require a confirmation tick against that record.

You will have 28 days from receipt of the request to conduct the self-audit. If you are unable to comply with this timeframe please contact Firearms Branch on telephone 7322 3346 or Sapol.FirearmsSelfAudit@police.sa.gov.au

In the event your firearm does not have a Model marking on it, you can upload an image of the markings on the barrel and receiver.  You need to make sure that the image of the markings are clearly visible.

There may be cases where firearm(s) may not appear in the audit list. Please add the missing records and submit. Details of how to undertake this process are in the user guide.

You can part finish audit and log out. When you log back in the portal, you will be able to continue with the audit where you left off. The audit cannot be submitted until all records have been confirmed by you.

The firearm self-audit information captured by SAPOL will be stored within SAPOL’s secure network. The sensitivity surrounding capturing of firearm related information has been at the forefront while designing the form and associated process. Furthermore, there’s an audit and reconciliation process to ensure controls are in place for received information.

SAPOL will verify the information provided in your self-audit. If there are any discrepancies in the records, then Firearms Branch staff will contact you and clarify the information.

This data will then be used by SAPOL to apply the National Firearms Identification Database (NFID) unique identifier to firearm records held on SAPOL’s Firearms Control System. This is an important step in the integration of the SAPOL’s system with the Australian Crime and Intelligence Commission’s Australian Firearms Information Network (AFIN).

Please contact Firearms Branch on telephone 7322 3346 or Sapol.FirearmsSelfAudit@police.sa.gov.au

This self-audit is about preparing data for transfer to a new system and to integrate with AFIN.  It is separate from Operation Secure, the long-running and ongoing audit program in which police officers visit firearms owners without prior notice to ensure they are compliant with their requirements under the Firearms Act.